What is the Attendance App?
The Attendance App (“the App”) has been designed to help Jordan River Moving & Storage Movers keep track of their hours worked and the jobs they worked on.
The App is designed to bring benefits to everyone as it allows employers to collect information from their workers much more easily and workers can provide employers with information in a quick and efficient way.
What is the purpose of this Privacy Policy?
Jordan River Moving has chosen to implement this App in our workplace, so they are known as the “controller” for any personal information which you chose or are asked to input into the App. As a controller, your employer is required to tell you certain information and this Privacy Policy is designed to give you that information.
If you have any queries about this Privacy Policy or how your employer uses your personal information, please contact your employer who will deal with your query.
If you have any queries about how the App works or any problems or issues with its use, please contact your employer for support.
This Privacy Policy relates to your use of the App and tells you:
What personal information your employer collects about you when you use the App
How your employer collects your personal information in the App
How your employer uses your personal information
Who your employer may share your personal information with
How long your employer keeps your personal information
What your employer does to protect your personal information
What choices you have in relation to your personal information
We last updated this Privacy Policy on 18 March 2021.
Personal Information your employer collects about you:
a.) Setting up a user account and using the App
Your employer will email you your account details and ask you to log on to the App.
When your employer sets up your account on your behalf, then they will input personal information collected from your employment records.
Your employer may collect the following personal information from you when you use the App:
your name
your contact details including email address and telephone number
whether you are on a Monthly or Weekly pay schedule
information about your working hours and days
informational about the job type and location
b.) Personal Information your employer collects automatically
When you use the App, it will collect certain information about you automatically such as:
IP addresses (the name and internet address your smartphone uses to identify itself to the App)
your activity in the App including times and dates of visits
How your employer uses your Personal Information
a.) Your employer’s legal basis for using your information
The law only allows your employer to use your personal information in certain limited circumstances. Your employer is also required to tell you under what legal basis it collects your information.
When using the App, your employer processes your information under the following legal grounds:
To assist you and your employer to comply with your contract of employment
Where your employers need to comply with a legal obligation (e.g. keeping records for employment or tax purposes)
Where it is necessary for your employer’s legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g. where your employer believes it is necessary for you to perform your job efficiently)
Where you have consented to your employer using your personal information
Examples of what this means in practice
to form part of your employment/service record (e.g. recording your attendance)
to form part of your employer’s organizational records (e.g. recording your attendance)
to prevent and detect fraud
If you fail to provide personal information
If you fail to provide certain information when requested, it may delay or prevent your employer from performing the contract it has entered into with you (such as paying you or providing a benefit). It may also impact on your employer complying with its legal obligations (such as to ensure the health and safety of workers).
Sharing your Personal Information
a.) Jordan River Moving
Your employer provides you with the App which is hosted by Jordan River Moving who processes your personal information as your employer.
c.) Legal Requirements and Law Enforcement
If your employer is required by law, or in order to enforce or apply the terms of use then they may disclose your personal information to relevant third parties. This includes exchanging information with other organizations for the purposes of fraud protection and credit risk reduction and also law enforcement agencies.
Keeping your Personal Information
a.) How your employer stores your personal information
The security of your personal information is important. The App is provided to the accepted industry standards necessary to protect the personal information submitted to it both during transmission and once it is stored within the App.
The App uses appropriate technical and organizational measures to safeguard personal information including encryption technology (where appropriate) to enhance privacy and help prevent information security breaches..
Any personal information processed within the App will be held within the Jordan River Moving secure servers or on secure servers operated by a third party.
b.) Retention of information
The personal information that you give to your employer via the App will be used for the duration of your employment. Once you no longer are employed with Jordan River Moving, your employer can deactivate the account and/or delete in accordance with their retention policy.
Complaints
Any complaints about how your personal information is used should be directed to your employer.
Changes to the Privacy Policy
Your employer reviews the Privacy Policy on a frequent basis to check that it accurately reflects how the App deals with your information and may amend it if necessary. You should check this page regularly to see the most up to date information.
Any Questions?
Any questions about why and how your personal information is used should be directed to your employer.
Terms and Conditions
This App is for the use of Jordan River employees, Jordan River Moving reserves the right to suspend and or cancel the use of this app at any time.